GOVERNANCE BOARD & COUNCILS

The ArchivesSpace governance model is built on the principles of maintaining a high level of community engagement and fostering an active and responsive development community. It is designed to provide opportunities for all levels of membership to participate in and provide guidance for the development of the ArchivesSpace application over time. Representatives from all types and sizes of member archives are eligible to serve on the Governance Board and the Advisory Councils.

Governance Board

User Advisory Council

Technical Advisory Council

The ArchivesSpace Governance Board

The purpose of the ArchivesSpace Governance Board is to provide leadership for the ArchivesSpace community and advise LYRASIS, the ArchivesSpace organizational home, on the ongoing development and support of ArchivesSpace. The board sets membership policies, reviews and approves budgets and resource allocation, and advises on program initiatives, always with a focus on meeting the needs of a broad and diverse spectrum of archival institutions in a balanced and equitable manner.

Board Membership

The ArchivesSpace organization is governed by a 9-member Governance Board, composed of five elected members, plus one member from each of the project partner institutions (NYU, UCSD, and UIUC) and one member from the LYRASIS senior management team.

Eligibility

Eligibility to serve on the Board shall be restricted to paying members, in good standing. Board positions representing the ArchivesSpace membership categories will be elected by the membership in annual June elections.

The Nominating Committee will identify a slate of candidates for the membership categories to be represented on the Board. The Nominating Committee will be appointed by the Governance Board and will consist of nine members: Chair of the Governance Board or designee; Chair of the Technical Advisory Council; Chair of the User Advisory Council; five members-at-large representing the five ArchivesSpace membership levels; and the ArchivesSpace Program Manager (ex officio).

Terms 

Terms for the Board members are for three years, with staggered terms, renewable one time via re-election. Terms begin July 1 of each year and end June 30 of the appropriate year. After two terms, Board members may be elected to serve again following at least a one-year hiatus.

Officers

Annually, the Governance Board will select one of its members to serve a three-year term: one
year as Vice Chair, one year as Chair, and one year as Past-Chair. The Chair will preside over
meetings and oversee the governance activities conducted under these Bylaws. Other officers will be defined when necessary and also be elected by the Board.  The Officers will also be responsible for delegating nominations and other functional activities that need to be performed by the Board.

Meetings

Board business will be conducted through quarterly meetings (two in-person and two conference calls). Travel will be at each Board member’s expense, but may be subsidized in cases of financial hardship.

Governance Board Roster

H. Austin Booth
Dean, Division of the Libraries at New York University
Project Partner

Annie Benefiel
University Archivist and Digital Collections Librarian, Grand Valley State University
Medium membership level representative, first three-year term ending June 2023

Gordon Daines
Special Collections Department Chair, Brigham Young University
Large membership level representative, second three-year term ending June 2023

Robert Miller
Chief Executive Officer, LYRASIS
Organizational Home representative

Erik Mitchell
University Librarian at the University of California, San Diego
Project Partner

Sean Quimby
Director, Rare Book & Manuscript Library, Columbia University
Very Large membership level representative, first three year term ending June 2021

Kat Stefko
Associate Librarian for Discovery, Digitization and Special Collections and Director of the George J. Mitchell Department of Special Collections & Archives, Bowdoin College
Small membership level representative, first three year term ending June 2021

John P. Wilkin
Juanita J. and Robert E. Simpson Dean of Libraries and University Librarian, University of Illinois at Urbana-Champaign
Project Partner

Nicholas Zmijewski, Chair
Archivist, Industrial Archives and Library
Very Small membership level representative, second three-year term ending June 2023

User Advisory Council

The User Advisory Council is a Governance group whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design, the council will include several members from each level of membership to ensure that ongoing development represents the needs of all members.

Purpose:

  • Receive, suggest, discuss and prioritize ideas for software enhancements.
  • Maintain liaison with archives communities in SAA, ALA, AAM, AASLH, DLF and other relevant professional groups
  • Advise LYRASIS on the design and delivery of user services, such as technical support, documentation, training, migration, hosting, etc.

Membership:

  • No more than 17 members, distributed among all membership levels
  • Appointed by ArchivesSpace Board from membership and council member nominations
  • ArchivesSpace Program Manager ex officio
  • Chair of Technical Advisory Council ex officio
  • Two-year renewable terms

Officers:

  • Chair—one-year term, selected by Council members
  • Vice Chair—one-year term, chosen by Chair from volunteers among Council members

Current sub-teams

  • Usability
  • User Documentation
  • Development Prioritization (cross-council with Technical Advisory Council)
  • Testing (cross-council with Technical Advisory Council)

Sub-teams are constituted by the council according to the needs of the ArchivesSpace program.  Council members volunteer to serve on one or more sub-teams.

Meetings & Communication Strategies:

  • At least six times per year virtually
  • Virtual meetings of sub-teams as needed

ArchivesSpace Users Advisory Council — Roster for FY2020/21

Appointee Organization Membership Level Term
Joanne Archer University of Maryland Very Large July 2020-June 2022
Elizabeth Beckman George Mason University Medium July 2020-June 2022
Kate Blalack Woody Guthrie Center Very Small July 2020-June 2022*
Johanna Carll Harvard University Very Large December 2019-June 2021
Regina Carra American Folk Art Museum Very Small July 2020-June 2022
Lori Dedeyan Mike Kelley Foundation Very Small July 2019-June 2021
Bailey Hoffner University of Oklahoma Large July 2020-June 2022
Margaret Turman Kidd Virginia Commonwealth University Very Large July 2020-June 2022
Ashley Knox University of North Carolina Wilmington Medium July 2019-June 2021*
Dan Michelson Smith College Small July 2019-June 2021
Matthew Neely University of Oxford Very Large July 2020-June 2022
Brittany Newberry, Chair Robert W. Woodruff Library, Atlanta University Center Large July 2019-June 2021*
Cory Nimer Brigham Young University Large July 2020-June 2022
Krista Oldham Clemson University Large December 2019-June 2021
Joshua Shaw Dartmouth College Medium July 2020-June 2022*
Althea Topek Smith College Small July 2019-June 2021
Angela White Indiana University – Purdue University Indianapolis Medium July 2020-June 2022*

Ex Officio members:

Trevor Thornton, Chair, Technical Advisory Council

Kat Stefko, ArchivesSpace Governance Board

Christine Di Bella, ArchivesSpace Program Manager

*An asterisk indicates that a member has served a previous term on UAC.

Technical Advisory Council

The Technical Advisory Council is a Governance group whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design and when possible, the council will include members from each level of membership to ensure that ongoing development represents the needs of all members.

Purpose:

  • Provide overall technical guidance and review external contributions to the code base.
  • Review functional enhancements and priorities identified by the Users’ Advisory Council.
  • Work with LYRASIS to communicate development needs to the community development forum
  • Designate code committers based on nominations from the community and evidence of quality code.
  • Develop guidelines for review and testing of all external code contributions before the code is added to the software code base.

Membership:

  • 17 members maximum; distributed among membership levels
  • Appointed by ArchivesSpace Board from membership and existing council member nominations
  • ArchivesSpace Technical Lead, ex officio
  • Chair of User Advisory Council ex officio
  • Two-year renewable terms

Officers:

  • Chair-one-year term, selected by Council members.
  • Vice Chair—one-year term, chosen by Chair from volunteers among Council members

Current Sub-teams

  • Integrations
  • Metadata Standards
  • Technical Documentation
  • Development Prioritization (cross-council with Users Advisory Council)
  • Testing (cross-council with Users Advisory Council)

Sub-teams are constituted by the council according to the needs of the ArchivesSpace program.  Council members volunteer to serve on one or more sub-teams.

Meetings & Communication Strategies:

  • At least six times per year virtually
  • Virtual meetings of sub-teams as needed

ArchivesSpace Technical Advisory Council—Roster for FY2020/21

Appointee Organization Membership Level

Term

Valerie Addonizio Atlas Systems Registered Service Provider September 2019-June 2021
Jared Campbell University of California, Davis Very Large July 2020-June 2022*
Alicia Detelich Yale University Very Large July 2020-June 2022*
James Griffin Princeton University Very Large July 2019-June 2021
Sarit Hand AP Corporate Archives Small July 2019-June 2021
Maggie Hughes Huntington Library Medium July 2019-June 2021*
Randy Kuehn, Vice Chair University of Louisville Large July 2019-June 2021
Dave Mayo Harvard University Very Large July 2020-June 2022*
Andrew Morrison University of Oxford Very Large July 2020-June 2022
Bria Parker University of Maryland Very Large July 2020-June 2022*
Dallas Pillen Wayne State University Very Large July 2019-June 2021*
Elizabeth Roke Emory University Very Large July 2020-June 2022
Rachel Searcy New York University Very Large July 2020-June 2022
Kevin Schlottmann Columbia University Very Large July 2019-June 2021
Saron Tran University of Kansas Very Large July 2020-June 2022
Trevor Thornton, Chair North Carolina State University Very Large July 2019-June 2021*

Ex Officio members:

Brittany Newberry, Chair, ArchivesSpace User Advisory Council

Kat Stefko, ArchivesSpace Governance Board

Christine Di Bella, ArchivesSpace Program Manager

*An asterisk indicates that a member has served a previous term on TAC.