GOVERNANCE BOARD & COUNCILS

The ArchivesSpace governance model is built on the principles of maintaining a high level of community engagement and fostering an active and responsive development community. It is designed to provide opportunities for all levels of membership to participate in and provide guidance for the development of the ArchivesSpace application over time. Representatives from all types and sizes of member archives are eligible to serve on the Governance Board and the Advisory Councils. While some detail is provided here, the full governance structure is laid out in the ArchivesSpace Bylaws.

Governance Board

User Advisory Council

Technical Advisory Council

The ArchivesSpace Governance Board

The purpose of the ArchivesSpace Governance Board is to provide leadership for the ArchivesSpace community and advise LYRASIS, the ArchivesSpace organizational home, on the ongoing development and support of ArchivesSpace. The board sets membership policies, reviews and approves budgets and resource allocation, and advises on program initiatives, always with a focus on meeting the needs of a broad and diverse spectrum of archival institutions in a balanced and equitable manner.

Board Membership

The ArchivesSpace organization is governed by a 8-member Governance Board, composed of five elected members, plus one member from each of the project partner institutions (NYU and UCSD) and one member from the LYRASIS senior management team.

Eligibility

Eligibility to serve on the Board shall be restricted to paying members, in good standing. Board positions representing the ArchivesSpace membership categories will be elected by the membership in annual June elections.

The Nominating Committee will identify a slate of candidates for the membership categories to be represented on the Board. The Nominating Committee will be appointed by the Governance Board and will consist of nine members: Chair of the Governance Board or designee; Chair of the Technical Advisory Council; Chair of the User Advisory Council; five members-at-large representing the five ArchivesSpace membership levels; and the ArchivesSpace Program Manager (ex officio).

Terms 

Terms for the Board members are for three years, with staggered terms, renewable one time via re-election. Terms begin July 1 of each year and end June 30 of the appropriate year. After two terms, Board members may be elected to serve again following at least a one-year hiatus.

Officers

Annually, the Governance Board will select one of its members to serve a three-year term: one
year as Vice Chair, one year as Chair, and one year as Past-Chair. The Chair will preside over
meetings and oversee the governance activities conducted under these Bylaws. Other officers will be defined when necessary and also be elected by the Board.  The Officers will also be responsible for delegating nominations and other functional activities that need to be performed by the Board.

Meetings

Board business will be conducted through quarterly meetings (two in-person and two conference calls). Travel will be at each Board member’s expense, but may be subsidized in cases of financial hardship.

Governance Board Roster

Natalie Adams
Systems Archivist, University of Cambridge
Very Large membership level representative, first three-year term ending June 2024

H. Austin Booth
Dean, Division of the Libraries at New York University
Project Partner

Annie Benefiel
University Archivist and Digital Collections Librarian, Grand Valley State University
Medium membership level representative, first three-year term ending June 2023
Chair, FY2022-2023

Gordon Daines
Curator of Research and Instruction Services, Brigham Young University
Large membership level representative, second three-year term ending June 2023

Erin Tripp
Interim CEO, Senior Director of Research and Innovation
Organizational Home representative

Erik Mitchell
University Librarian at the University of California, San Diego
Project Partner

Julia Novakovic
Archivist, Brian Sutton-Smith Library & Archives of Play, The Strong National Museum of Play
Small membership level representative, first three year term ending June 2024
Vice Chair, FY2022-2023

Sean Quimby
Associate University Librarian & Director of the Jay I. Kislak Center for Special Collections, Rare Books and Manuscripts, University of Pennsylvania
Past Chair, ex officio

Nicholas Zmijewski
Archivist, Industrial Archives and Library
Very Small membership level representative, second three-year term ending June 2023

User Advisory Council

The User Advisory Council is a Governance group whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design, the council will include several members from each level of membership to ensure that ongoing development represents the needs of all members.

Purpose includes, but is not limited to:

  • Reviewing user-submitted enhancements and priorities for the application, in collaboration with the User Advisory Council. (Development Prioritization)
  • Conducting user-centered testing of the application prior to releases, in collaboration with the User Advisory Council. (Testing)
  • Maintaining and updating user documentation. (User Documentation)
  • Advocating on the usability and functionality of the application. (Usability)
  • Coordinating member-centered activities like our peer-to-peer Member Match support program. (Member Engagement)

Membership:

  • No more than 17 members, distributed among all membership levels
  • Appointed by ArchivesSpace Board from membership and council member nominations
  • ArchivesSpace Program Manager ex officio
  • Chair of Technical Advisory Council ex officio
  • Beginning with new appointments made in 2021, three-year terms, renewable once under certain circumstances

Officers:

  • Chair—one-year term, selected by Council members
  • Vice Chair—one-year term, chosen by Chair from volunteers among Council members

Current Sub-teams:

  • Member Engagement
  • Usability
  • User Documentation
  • Development Prioritization (cross-council with Technical Advisory Council)
  • Testing (cross-council with Technical Advisory Council)

Sub-teams are constituted by the council according to the needs of the ArchivesSpace program.  Council members volunteer to serve on one or more sub-teams.

Meetings & Communication Strategies:

  • At least six times per year virtually
  • Virtual meetings of sub-teams as needed

ArchivesSpace Users Advisory Council — Roster for FY2022/23

Appointee Organization Membership Level Term
Rebecca Baugnon University of North Carolina Wilmington Medium December 2021-June 2024
Johanna Carll Harvard University Very Large July 2021-June 2023*
Kellen Carpenter Western Carolina University Medium July 2021-June 2024
Regina Carra, Chair American Folk Art Museum Very Small July 2022-June 2024*
Bailey Hoffner University of Oklahoma Large July 2022-June 2024*
Margaret Turman Kidd Virginia Commonwealth University Very Large July 2022-June 2024*
Dan Michelson Smith College Small July 2021-June 2023*
Patrick Milhoan University of Notre Dame Large July 2021-June 2024
Matthew Neely University of Oxford Very Large July 2022-June 2024*
Cory Nimer Brigham Young University Large July 2022-June 2024*
Eden Orelove Smithsonian Institution Very Large July 2022-June 2025
Mary Pedraza Fine Arts Museums of San Francisco Very Small July 2022-June 2025
Suzanne Reller, Vice Chair University of Cincinnati Large July 2021-June 2024
Erin Ryan University of Tennessee at Chattanooga Medium September 2022-June 2025
Keli Schmid Denver Public Library Medium July 2022-June 2025
Chris Tanguay Massachusetts Institute of Technology Very Large July 2022-June 2025
Althea Topek Smith College Small July 2021-June 2023*

Ex Officio members:

Valerie Addonizio, Chair, Technical Advisory Council

Gordon Daines, ArchivesSpace Governance Board

Christine Di Bella, ArchivesSpace Program Manager

*An asterisk indicates that a member has served a previous term on UAC.

Technical Advisory Council

The Technical Advisory Council is a Governance group whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design and when possible, the council will include members from each level of membership to ensure that ongoing development represents the needs of all members.

Purpose includes, but is not limited to:

  • Reviewing user-submitted enhancements and priorities for the application, in collaboration with the User Advisory Council. (Development Prioritization)
  • Conducting user-centered testing of the application prior to releases, in collaboration with the User Advisory Council. (Testing)
  • Documenting the metadata standards used by ArchivesSpace and monitoring the standards landscape. (Metadata Standards)
  • Identifying integration points for ArchivesSpace with other systems (e.g. digital asset management systems, patron and request management systems, etc.) and creating resources to assist the community with integration work. (Integrations)
  • Maintaining and updating technical documentation, including documentation of the API. (Technical Documentation)
  • Providing support and resources to help develop a community of code committers.

Membership:

  • No more than 17 members; distributed among membership levels
  • Appointed by ArchivesSpace Board from membership and existing council member nominations
  • ArchivesSpace Technical Lead, ex officio
  • Chair of User Advisory Council ex officio
  • Beginning with new appointments made in 2021, three-year terms, renewable once under certain circumstances

Officers:

  • Chair-one-year term, selected by Council members.
  • Vice Chair—one-year term, chosen by Chair from volunteers among Council members

Current Sub-teams

  • Integrations
  • Metadata Standards
  • Technical Documentation
  • Development Prioritization (cross-council with Users Advisory Council)
  • Testing (cross-council with Users Advisory Council)

Sub-teams are constituted by the council according to the needs of the ArchivesSpace program.  Council members volunteer to serve on one or more sub-teams.

Meetings & Communication Strategies:

  • At least six times per year virtually
  • Virtual meetings of sub-teams as needed

ArchivesSpace Technical Advisory Council—Roster for FY2022/23

Appointee Organization Membership Level

Term

Valerie Addonizio, Chair Atlas Systems Registered Service Provider July 2021-June 2023*
Kate Bowers Harvard University Very Large July 2022-June 2025
Elizabeth Caringola University of Maryland Very Large July 2022-June 2025
Kevin Clair Pennsylvania State University Large July 2022-June 2025
Elizabeth Dunham Arizona State University Very Large July 2021-June 2024
Sarit Hand AP Corporate Archives Small July 2021-June 2023*
Regine Heberlein Princeton University Very Large September 2021-June 2024
Randy Kuehn University of Louisville Large July 2021-June 2023*
Paige Monlux Multnomah County Archives Very Small July 2022-June 2025
Austin Munsell University of Oregon non-member July 2021-June 2024
Elizabeth Roke Emory University Very Large July 2022-June 2024*
Rachel Searcy, Vice Chair New York University Very Large July 2022-June 2024*
Kevin Schlottmann Columbia University Very Large July 2021-June 2023*
Jenna Silver-Baustian University of Iowa Very Large July 2021-June 2024
Tom Steele University of Oklahoma Large July 2021-June 2024
Matthew Strauss Heinz History Center non-member July 2022-June 2025
Cheylon Woods University of Louisiana Lafayette non-member July 2022-June 2025

Ex Officio members:

Regina Carra, Chair, ArchivesSpace User Advisory Council

Gordon Daines, ArchivesSpace Governance Board

Brian Hoffman, ArchivesSpace Technical Lead

Christine Di Bella, ArchivesSpace Program Manager

*An asterisk indicates that a member has served a previous term on TAC.