GOVERNANCE BOARD & COUNCILS
The ArchivesSpace governance model is built on the principles of maintaining a high level of community engagement and fostering an active and responsive development community. It is designed to provide opportunities for all levels of membership to participate in and provide guidance for the development of the ArchivesSpace application over time. Representatives from all types and sizes of member archives are eligible to serve on the Governance Board and the Advisory Councils. While some detail is provided here, the full governance structure is laid out in the ArchivesSpace Bylaws.
The ArchivesSpace Governance Board
The purpose of the ArchivesSpace Governance Board is to provide leadership for the ArchivesSpace community and advise LYRASIS, the ArchivesSpace organizational home, on the ongoing development and support of ArchivesSpace. The board sets membership policies, reviews and approves budgets and resource allocation, and advises on program initiatives, always with a focus on meeting the needs of a broad and diverse spectrum of archival institutions in a balanced and equitable manner.
Board Membership
The ArchivesSpace organization is governed by a 8-member Governance Board, composed of five elected members, plus one member from each of the project partner institutions (NYU and UCSD) and one member from the LYRASIS senior management team.
Eligibility
Eligibility to serve on the Board shall be restricted to paying members, in good standing. Board positions representing the ArchivesSpace membership categories will be elected by the membership in annual June elections.
The Nominating Committee will identify a slate of candidates for the membership categories to be represented on the Board. The Nominating Committee will be appointed by the Governance Board and will consist of nine members: Chair of the Governance Board or designee; Chair of the Technical Advisory Council; Chair of the User Advisory Council; five members-at-large representing the five ArchivesSpace membership levels; and the ArchivesSpace Program Manager (ex officio).
Terms
Terms for the Board members are for three years, with staggered terms, renewable one time via re-election. Terms begin July 1 of each year and end June 30 of the appropriate year. After two terms, Board members may be elected to serve again following at least a one-year hiatus.
Officers
Annually, the Governance Board will select one of its members to serve a three-year term: one
year as Vice Chair, one year as Chair, and one year as Past-Chair. The Chair will preside over
meetings and oversee the governance activities conducted under these Bylaws. Other officers will be defined when necessary and also be elected by the Board. The Officers will also be responsible for delegating nominations and other functional activities that need to be performed by the Board.
Meetings
Board business will be conducted through quarterly meetings (two in-person and two conference calls). Travel will be at each Board member’s expense, but may be subsidized in cases of financial hardship.
Governance Board Roster
Natalie Adams
Systems Archivist, University of Cambridge
Very Large membership level representative, first three-year term ending June 2024
H. Austin Booth
Dean, Division of the Libraries at New York University
Project Partner
Annie Benefiel
University Archivist and Digital Collections Librarian, Grand Valley State University
Medium membership level representative, first three-year term ending June 2023
Chair, FY2022-2023
Gordon Daines
Curator of Research and Instruction Services, Brigham Young University
Large membership level representative, second three-year term ending June 2023
Erin Tripp
Interim CEO, Senior Director of Research and Innovation
Organizational Home representative
Erik Mitchell
University Librarian at the University of California, San Diego
Project Partner
Julia Novakovic
Archivist, Brian Sutton-Smith Library & Archives of Play, The Strong National Museum of Play
Small membership level representative, first three year term ending June 2024
Vice Chair, FY2022-2023
Sean Quimby
Associate University Librarian & Director of the Jay I. Kislak Center for Special Collections, Rare Books and Manuscripts, University of Pennsylvania
Past Chair, ex officio
Nicholas Zmijewski
Archivist, Industrial Archives and Library
Very Small membership level representative, second three-year term ending June 2023
User Advisory Council
The User Advisory Council is a Governance group whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design, the council will include several members from each level of membership to ensure that ongoing development represents the needs of all members.
Purpose includes, but is not limited to:
- Reviewing user-submitted enhancements and priorities for the application, in collaboration with the User Advisory Council. (Development Prioritization)
- Conducting user-centered testing of the application prior to releases, in collaboration with the User Advisory Council. (Testing)
- Maintaining and updating user documentation. (User Documentation)
- Advocating on the usability and functionality of the application. (Usability)
- Coordinating member-centered activities like our peer-to-peer Member Match support program. (Member Engagement)
Membership:
- No more than 17 members, distributed among all membership levels
- Appointed by ArchivesSpace Board from membership and council member nominations
- ArchivesSpace Program Manager ex officio
- Chair of Technical Advisory Council ex officio
- Beginning with new appointments made in 2021, three-year terms, renewable once under certain circumstances
Officers:
- Chair—one-year term, selected by Council members
- Vice Chair—one-year term, chosen by Chair from volunteers among Council members
Current Sub-teams:
- Member Engagement
- Usability
- User Documentation
- Development Prioritization (cross-council with Technical Advisory Council)
- Testing (cross-council with Technical Advisory Council)
Sub-teams are constituted by the council according to the needs of the ArchivesSpace program. Council members volunteer to serve on one or more sub-teams.
Meetings & Communication Strategies:
- At least six times per year virtually
- Virtual meetings of sub-teams as needed
ArchivesSpace Users Advisory Council — Roster for FY2022/23
| Appointee | Organization | Membership Level | Term |
| Rebecca Baugnon | University of North Carolina Wilmington | Medium | December 2021-June 2024 |
| Johanna Carll | Harvard University | Very Large | July 2021-June 2023* |
| Kellen Carpenter | Western Carolina University | Medium | July 2021-June 2024 |
| Regina Carra, Chair | American Folk Art Museum | Very Small | July 2022-June 2024* |
| Bailey Hoffner | University of Oklahoma | Large | July 2022-June 2024* |
| Margaret Turman Kidd | Virginia Commonwealth University | Very Large | July 2022-June 2024* |
| Dan Michelson | Smith College | Small | July 2021-June 2023* |
| Patrick Milhoan | University of Notre Dame | Large | July 2021-June 2024 |
| Matthew Neely | University of Oxford | Very Large | July 2022-June 2024* |
| Cory Nimer | Brigham Young University | Large | July 2022-June 2024* |
| Eden Orelove | Smithsonian Institution | Very Large | July 2022-June 2025 |
| Mary Pedraza | Fine Arts Museums of San Francisco | Very Small | July 2022-June 2025 |
| Suzanne Reller, Vice Chair | University of Cincinnati | Large | July 2021-June 2024 |
| Erin Ryan | University of Tennessee at Chattanooga | Medium | September 2022-June 2025 |
| Keli Schmid | Denver Public Library | Medium | July 2022-June 2025 |
| Chris Tanguay | Massachusetts Institute of Technology | Very Large | July 2022-June 2025 |
| Althea Topek | Smith College | Small | July 2021-June 2023* |
Ex Officio members:
Valerie Addonizio, Chair, Technical Advisory Council
Gordon Daines, ArchivesSpace Governance Board
Christine Di Bella, ArchivesSpace Program Manager
*An asterisk indicates that a member has served a previous term on UAC.
Technical Advisory Council
The Technical Advisory Council is a Governance group whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design and when possible, the council will include members from each level of membership to ensure that ongoing development represents the needs of all members.
Purpose includes, but is not limited to:
- Reviewing user-submitted enhancements and priorities for the application, in collaboration with the User Advisory Council. (Development Prioritization)
- Conducting user-centered testing of the application prior to releases, in collaboration with the User Advisory Council. (Testing)
- Documenting the metadata standards used by ArchivesSpace and monitoring the standards landscape. (Metadata Standards)
- Identifying integration points for ArchivesSpace with other systems (e.g. digital asset management systems, patron and request management systems, etc.) and creating resources to assist the community with integration work. (Integrations)
- Maintaining and updating technical documentation, including documentation of the API. (Technical Documentation)
- Providing support and resources to help develop a community of code committers.
Membership:
- No more than 17 members; distributed among membership levels
- Appointed by ArchivesSpace Board from membership and existing council member nominations
- ArchivesSpace Technical Lead, ex officio
- Chair of User Advisory Council ex officio
- Beginning with new appointments made in 2021, three-year terms, renewable once under certain circumstances
Officers:
- Chair-one-year term, selected by Council members.
- Vice Chair—one-year term, chosen by Chair from volunteers among Council members
Current Sub-teams
- Integrations
- Metadata Standards
- Technical Documentation
- Development Prioritization (cross-council with Users Advisory Council)
- Testing (cross-council with Users Advisory Council)
Sub-teams are constituted by the council according to the needs of the ArchivesSpace program. Council members volunteer to serve on one or more sub-teams.
Meetings & Communication Strategies:
- At least six times per year virtually
- Virtual meetings of sub-teams as needed
ArchivesSpace Technical Advisory Council—Roster for FY2022/23
| Appointee | Organization | Membership Level |
Term |
| Valerie Addonizio, Chair | Atlas Systems | Registered Service Provider | July 2021-June 2023* |
| Kate Bowers | Harvard University | Very Large | July 2022-June 2025 |
| Elizabeth Caringola | University of Maryland | Very Large | July 2022-June 2025 |
| Kevin Clair | Pennsylvania State University | Large | July 2022-June 2025 |
| Elizabeth Dunham | Arizona State University | Very Large | July 2021-June 2024 |
| Sarit Hand | AP Corporate Archives | Small | July 2021-June 2023* |
| Regine Heberlein | Princeton University | Very Large | September 2021-June 2024 |
| Randy Kuehn | University of Louisville | Large | July 2021-June 2023* |
| Paige Monlux | Multnomah County Archives | Very Small | July 2022-June 2025 |
| Austin Munsell | University of Oregon | non-member | July 2021-June 2024 |
| Elizabeth Roke | Emory University | Very Large | July 2022-June 2024* |
| Rachel Searcy, Vice Chair | New York University | Very Large | July 2022-June 2024* |
| Kevin Schlottmann | Columbia University | Very Large | July 2021-June 2023* |
| Jenna Silver-Baustian | University of Iowa | Very Large | July 2021-June 2024 |
| Tom Steele | University of Oklahoma | Large | July 2021-June 2024 |
| Matthew Strauss | Heinz History Center | non-member | July 2022-June 2025 |
| Cheylon Woods | University of Louisiana Lafayette | non-member | July 2022-June 2025 |
Ex Officio members:
Regina Carra, Chair, ArchivesSpace User Advisory Council
Gordon Daines, ArchivesSpace Governance Board
Brian Hoffman, ArchivesSpace Technical Lead
Christine Di Bella, ArchivesSpace Program Manager
*An asterisk indicates that a member has served a previous term on TAC.