Leaders of the ArchivesSpace Technical and User Advisory Councils are excited to announce a new blog series featuring various members of the council. Through this series, we hope you learn more about both council members and the work of the councils, as well as consider nominating yourself and/or colleagues for the councils.

Learn more about the councils: https://archivesspace.org/governance-board-and-councils 

Interested in nominating yourself and/or a colleague for one of the councils? Use the form below. The deadline to submit is April 23.

To nominate yourself or someone else, visit: https://forms.gle/m2nN49M34CPgnvci9


Meet ArchivesSpace User Advisory Council Member: Bailey Hoffner


Bailey Hoffner
University of Oklahoma Libraries, Special Collections
User Advisory Council Member
First Year on Council
Sub-teams: Member Engagement

Why did you join the Technical or User Advisory Council?

I wanted to be more involved with ArchivesSpace and to meet others that are excited about implementing and using ArchivesSpace.

What do you like most about being a member of the council?

Most of the work I’ve done has been on the Member Engagement Sub-Team. There’s a really welcome sense of camaraderie in that group, and I’ve enjoyed seeing just how much we can get done when each of us does a little bit. Working meetings are great too – we just get together, and hammer things out. You don’t have to commit a ton of time to be involved and that’s been really integral to my involvement.

Tell us more about your role with ArchivesSpace at your institution.

As the Metadata and Collections Management Archivist, I bottom-line our ArchivesSpace Implementation Working Group. This involves organizing regular meetings, producing trainings and workflows, and encouraging a decentralized, team approach to progress – this has been really critical to our success, especially during the pandemic when not everyone has the same capacity for work each week.


Meet ArchivesSpace User Advisory Council Member: Brittany Newberry

Brittany Newberry
Atlanta University Center Robert W. Woodruff Library
User Advisory Council Member
Fourth Year on Council
Sub-teams: Users Documentation, Testing, Usability, Member Engagement

Why did you join the Technical or User Advisory Council?

After joining my institution and going through an initial training on ArchivesSpace, I wanted to learn more and help out the community. I saw the call for volunteers for the councils and thought that joining the User Advisory Council would be a great way to participate. 

What do you like most about being a member of the council?

I enjoy being able to interact and learn from other members of the community. The councils include members from various types of institutions and it is always great to learn what they are doing. I also enjoy just being able to help the ArchivesSpace community any way I can. Being a part of the council has led to me participating in a lot of other ArchivesSpace projects and I like being able to contribute.

What is one thing you wish you knew before joining the council?

I wish I knew what technical skills I would need. Being on the User Advisory Council requires a very small amount of technical skills. I learned on the go how to use the various applications that the councils use and I enjoyed the experience, but a disclaimer on Jira, GitHub, etc. would be helpful. 

Are you a leader for the council or any of the sub-teams? Tell us a little about this work.

During my time on the User Advisory Council, I have been the co-lead and lead of the Testing sub-team, co-lead of the Member Engagement sub-team, as well as vice-chair of the Council. I am currently the chair for the council and enjoy my work as a chair and lead of sub-teams. Leading involves planning meetings and discussions, as well as working with council members to make the most out of the term. It has helped me to grow as an archivist and as an ArchivesSpace community member. 

Tell us more about your role with ArchivesSpace at your institution.

At my institution, I manage the archives’ use of the application. I train staff and volunteers on creating records. I create manuals, develop workflows, and provide guidance on potential updates.


Meet ArchivesSpace Technical Advisory Council Member: Trevor Thornton

Trevor Thornton
NC State University Libraries
Technical Advisory Council Member
Fourth Year on Council
Sub-teams: Technical Documentation, Integrations, API Ad Hoc Working Group

Why did you join the Technical or User Advisory Council?

To support a project that we depend on and to contribute to its ongoing success and improvement.

What do you like most about being a member of the council?

Learning from peers at other institutions, who often face the same challenges that we do.

What is one thing you wish you knew before joining the council?

That Council members represent folks serving in many different roles and with different skill sets. Everyone’s perspective is valuable.

Are you a leader for the council or any of the sub-teams? Tell us a little about this work.

I’m the chair of TAC and am leading the Technical Documentation sub-team. My responsibilities are mostly organizational, but it’s a great opportunity to contribute to the community in ways that will hopefully endure after my time on TAC is over.

Tell us more about your role with ArchivesSpace at your institution.

I am the one who makes it work, and who people email when it doesn’t.


Meet ArchivesSpace User Advisory Council Member: Althea Topek

Althea Topek
Smith College
User Advisory Council Member
Second Year on Council
Sub-teams: Development Prioritization, Usability

Why did you join the Technical or User Advisory Council?

My commitment to access as well as my interest in user needs has motivated me to participate in the ArchivesSpace User Advisory Council. My primary goals as a council member are to help connect user needs with software development initiatives, enhance public and staff interface usability, and actively participate in an open source, community supported collection management tool.

What do you like most about being a member of the council?

I enjoy working with and learning from a geographic spectrum of community members representing large, medium, and small institutions. 

What is one thing you wish you knew before joining the council?

I wish I knew more about the JIRA ticket workflow.

Tell us more about your role with ArchivesSpace at your institution.

As an accessioning archivist, I manage the intake of archival acquisitions and work to make this material promptly available for research use. ArchivesSpace plays an integral role in the work I do for Smith College Special Collections because it allows me to create and publish collection metadata that will be accessible to users around the globe.

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