Welcome to the first ArchivesSpace update of 2019! We’re looking forward to another great year, and especially excited about our first ever Online Forum. Read on for more news!

Development

ArchivesSpace v2.5.2 was released earlier this month. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.5.2.

This release contains program-led and community pull requests that provide feature enhancements, bug fixes, infrastructure improvements, and documentation updates. In addition to more accessibility improvements, the release fixes an issue that those with Windows servers were experiencing when producing a PDF from the staff interface. The release also includes an enhanced agent merge function and more options for configuring OAI-PMH harvesting. There is a short video demonstration of the new agent merging functionality on our YouTube channel at https://www.youtube.com/watch?v=MkOhCkUPJic.

This release coincides with a substantial restructuring of the technical documentation, including an improved table of contents, led by our Technical Documentation sub-team. The site to find our static documentation is still the same: http://archivesspace.github.io/archivesspace/, but you can submit suggested edits or additions by visiting the tech-docs repository at https://github.com/archivesspace/tech-docs.

Thanks very much to community members James Bullen, Blake Carver, Mark Cooper, Chris Fitzpatrick, Dave Mayo, Trevor Thornton, Mark Triggs, and Lora Woodford for their code contributions to this release. Thanks also to the contract developers we were able to hire through member funds, Alyx Rossetti and Manny Rodriguez (via LibraryHost). Thanks as always to LYRASIS Digital Technical Services for their technical support. And last, but certainly very far from least, we greatly appreciate the efforts of our Development Prioritization sub-team, Core Committers Group and Testing sub-team, as well as individual ArchivesSpace users like Miloche Kottman, Nancy Kennedy, and Cory Nimer, who identified and helped us work through particular bugs and new features that are addressed in this release.

Information on upgrading to a new version of ArchivesSpace is available at http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/. If you have not yet upgraded to a recent version, we recommend going directly to 2.5.2.

ArchivesSpace is always interested in more development help. Depending on your interest and availability, we have lots of suggestions for projects small and big that developers and tech-savvy archivists of all experience levels could help with to make ArchivesSpace better for everyone. If you’re interested in writing code and helping with ArchivesSpace development, or if you know someone who might be, please contact Program Manager Christine Di Bella (christine.dibella@lyrasis.org) or Tech Lead Laney McGlohon (laney.mcglohon@lyrasis.org) for more details.

Community Discussion About Strategic Directions – February 26

At the last ArchivesSpace Governance Board meeting, we discussed options for doing more tactical strategic planning that incorporates member feedback.  We’d now like to gather input from the membership via a real-time discussion on strategic topics that are of interest to you. We’d love to have members from as many of our different membership levels and types of organizations as possible represented.

This is not a presentation but a facilitated discussion designed to better understand the high-level interests and concerns of our members. Examples of areas to consider could include integrations, engagement strategies or future proofing.

Board members Gordon Daines (Brigham Young University), Kat Stefko (Bowdoin College) and Robert Miller (LYRASIS) will join the discussion, which will be moderated by Laurie Gemmill Arp, Director of Collections Services & Community Supported Software, at LYRASIS.

When:  Tuesday, February 26, 2019

Time: 3:00 p.m. – 4:00 p.m. EST (noon – 1:00 p.m. PST)

Where:    https://zoom.us/j/123795032

Dial by your location

      +1 646 876 9923 US (New York)

      +1 669 900 6833 US (San Jose)

Meeting ID: 123 795 032

No registration is required, though the session is limited to the first 100 participants. Please feel free to bring together your colleagues to participate as a group. This discussion will be recorded and available for viewing at a later date.

ArchivesSpace Online Forum – March 18

Mark your calendars for our first ever Online Forum, beginning at March 18 at 5:00 p.m. UTC*. Our first event to specifically aim to span the many time zones of our community, this 11-hour ArchivesSpace extravaganza will be divided into three blocks of 3 hours each, with a 1-hour break between each block. As with our in-person forums, our Online Forum will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace.

As our first online forum, this event will be an experiment and a chance for us to try out some different ways for our community to engage and interact. We anticipate recording many parts of the forum, but for it to be a success we will also need as many live participants as possible. We encourage you to dip in and out of the live program as you much as you can. You will no doubt “meet” a different set of colleagues each time.

We are now accepting both session proposals and ideas for topics via our online form at https://goo.gl/forms/olTRwsxOkGwkXJAs2. We highly encourage you to submit your proposals and ideas by February 18 so that we can get the program squared away as early as possible. Information about how to register for the event will be released closer to March.

A special thanks to our international working group, featuring ArchivesSpace users from Brooklyn to Bangalore. Feel free to reach out to any of us with ideas and questions: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/802127927/ASpace+Online+Forum+2019. We’re looking forward to a great event, with your help!

* That means Honolulu 7 am | Los Angeles 10 am | Dallas noon | New York 1 pm | London 5 pm | Bangalore 10:30 pm | Auckland 6 am (following morning) – see https://goo.gl/sCKvA9 to find your local time

LYRASIS and Duraspace announce Intent to Merge

LYRASIS, the organizational home for ArchivesSpace, and Duraspace recently announced an Intent to Merge. After a period of further investigation by the governing boards of the two organizations, the merger vote is expected to happen later this winter.

While there are still a number of details to be worked out, the potential to have the community supported programs of LYRASIS, including ArchivesSpace, and the projects of Duraspace, including DSpace and Fedora, under one organizational umbrella is very exciting and opens up a number of possibilities for collaboration for our community and others. There are no changes imminent for ArchivesSpace itself, but we look forward to participating in this process and the opportunities it brings. LYRASIS and Duraspace expect to hold some town hall-style webinars in February, but also feel free to reach out to Christine Di Bella (christine.dibella@lyrasis.org) if you have comments or questions.

Membership Update

We are excited to welcome our newest members to our community! Our new members since December 20 include:

  • Alaska Division of Libraries, Archives and Museums
  • Davis County Clerk/Auditor (Farmington, Utah)
  • Interlochen Center for the Arts (Interlochen, Michigan)
  • New Mexico Military Institute
  • Queensland State Archives


As of January 30, we have 371 General members, 19 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome@lyrasis.org for more information.

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Tools Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

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