GOVERNANCE BOARD & COUNCILS

 

The ArchivesSpace governance model is built on the principles of maintaining a high level of community engagement and fostering an active and responsive development community. It is designed to provide opportunities for all levels of membership to participate in and provide guidance for the development of the ArchivesSpace application over time. Representatives from all types and sizes of member archives are eligible to serve on the Governance Board and the Advisory Councils.

Governance Board

User Advisory Council

Technical Advisory Council

 

The ArchivesSpace Governance Board

The purpose of the ArchivesSpace Governance Board is to advise LYRASIS, the ArchivesSpace organizational home, on the ongoing development and support of ArchivesSpace, through the review and prioritization of the software development, technical infrastructure and user support roadmaps, and to meet the needs of a broad and diverse spectrum of archival institutions in a balanced and equitable manner.

Board Membership

The ArchivesSpace organization is governed by a 12-member Governance Board, composed of five elected members, plus one member from each of the project partner institutions (NYU, UCSD, and UIUC) and one member from the LYRASIS senior management team. The ArchivesSpace Program Manager, the LYRASIS director with responsibility for overseeing ArchivesSpace operations, and one member of the LYRASIS Board serve as ex officio members.

Eligibility

Eligibility to serve on the Board shall be restricted to paying members, in good standing. Board positions representing the ArchivesSpace membership categories will be elected by the membership in annual June elections.

The Nominating Committee will identify a slate of candidates for the membership categories to be represented on the Board. The Nominating Committee will be appointed by the Governance Board and will consist of nine members: Chair of the Governance Board or designee; Chair of the Technical Advisory Council; Chair of the Users Advisory Council; five members-at-large representing the five ArchivesSpace membership levels; and the ArchivesSpace Program Manager (ex officio).

Terms 

Terms for the Board members are for two years, initially with staggered terms, renewable one time via re-election. Terms begin July 1 of each year and end June 30 of the appropriate year. After two terms, Board members may be elected to serve again following at least a one-year hiatus.

Officers

The Chair shall be elected by the Board. Other officers will be defined when necessary and also be elected by the Board.  The Officers will also be responsible for delegating nominations and other functional activities that need to be performed by the Board.

Meetings 

Board business will be conducted through an annual in-person meeting and quarterly conference calls. Travel will be at each Board member’s expense.

Governance Board Roster

Peter Carini
College Archivist, Dartmouth College
Medium membership level, first two-year term ending June 2019

Gordon Daines
Special Collections Department Chair, Brigham Young University
Large membership level, first two-year term ending June 2019

Heather Heckman
Head of Collection Management, Pennsylvania State Archives
Small membership level, first two-year term ending June 2018

Carol Mandel
Dean, Division of the Libraries at New York University
Project Partner

Robert Miller
Chief Executive Officer, LYRASIS

Tammy Nickelson Dearie
Interim University Librarian at the University of California, San Diego
Project Partner

John P. Wilkin
Juanita J. and Robert E. Simpson Dean of Libraries and University Librarian, University of Illinois at Urbana-Champaign
Project Partner

Audra Eagle Yun
Head of Special Collections & Archives, University of California, Irvine
Very Large membership level, first two-year term ending June 2018

Nicholas Zmijewski
Archivist, Industrial Archives and Library
Very Small membership level, first two-year term ending June 2019

Ex officio Governance Board members include:

Laurie Arp
Director of Collections and Community Supported Software
LYRASIS Representative

Gregor Trinkaus-Randall
Preservation Specialist, Massachusetts Board of Library Commissioners
LYRASIS Board of Trustees representative

Christine Di Bella
ArchivesSpace Program Manager

User Advisory Council

The User Advisory Council is a Governance group, whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design, the council will include several members from each level of membership to ensure that ongoing development represents the needs of all members.

Purpose:

  • Receive, suggest, discuss and prioritize ideas for software enhancements.
  • Maintain liaison with archives communities in SAA, ALA, AAM, AASLH, DLF and other relevant professional groups, in particular the SAA AT/Archon Roundtable.
  • Advise LYRASIS on the design and delivery of user services, such as technical support, documentation, training, migration, hosting, etc.

Membership:

  • No more than 17 members, no more than three from each membership level
  • Appointed by ArchivesSpace Board from membership and existing council member nominations
  • ArchivesSpace Program Manager ex officio
  • Chair of Technical Advisory Council ex officio
  • Two-year renewable terms

Officers:

  • Chair—one-year term, elected by Council members

Current sub-teams

  • Reports
  • User documentation
  • Development Prioritization (cross-council with Technical Advisory Council)
  • Testing (cross-council with Technical Advisory Council)

Sub-teams are constituted by the council according to the needs of the ArchivesSpace program.  Council members volunteer to serve on one or more sub-teams.

Meetings & Communication Strategies:

  • Six times per year virtually
  • One in-person meeting per year at the annual SAA annual meeting, if circumstances permit

ArchivesSpace Users Advisory Council — Roster for FY2017/18

 
Appointee Organization Membership Level Term
       
Alston Cobourn Texas A&M University-Corpus Christi Medium July 2017-June 2019
Jasmine Jones Smith College Small July 2016-June 2018
Miloche Kottman University of Kansas Very Large July 2016-June 2018*
Robert Lay University of North Texas Large July 2016-June 2018
Sue Luftschein University of Southern California Very Large July 2017-June 2018*
Ann Merryman University of South Carolina-Upstate Very Small July 2017-June 2019
Brittany Newberry Robert W. Woodruff Library, Atlanta University Center Large July 2017-June 2019
Carolyn Runyon University of Tennessee at Chattanooga Medium July 2016-June 2018*
Suzanne Stasiulatis, Chair Pennsylvania Historical and Museum Commission Small July 2016-June 2018
Lydia Tang Michigan State University Very Large December 2016-June 2018
 Nikki Lynn Thomas University of North Carolina, Charlotte Medium July 2017-June 2019*
Jamie Weeks Weber State University Small July 2016-June 2018
John Zarrillo New York University Very Large December 2016-June 2018
Scott Ziegler American Philosophical Society Very Small July 2017-June 2019

 

Ex Officio members:

Max Eckard, Chair, Technical Advisory Council

Gordon Daines, ArchivesSpace Governance Board

Christine Di Bella, ArchivesSpace Program Manager

*An asterisk indicates that a member has served a previous term on UAC.

Technical Advisory Council

The Technical Advisory Council is a Governance group, whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design, the council will include several members from each level of membership to ensure that ongoing development represents the needs of all members.

Purpose:

  • Provide overall technical guidance and review external contributions to the code base.
  • Review functional enhancements and priorities identified by the Users’ Advisory Council.
  • Work with LYRASIS to communicate development needs to the community development forum
  • Designate code committers based on nominations from the community and evidence of quality code.
  • Develop guidelines for review and testing of all external code contributions before the code is added to the software code base.

Membership:

  • 17 members maximum; no more than three from each membership category;
  • Appointed by ArchivesSpace Board from membership and existing council member nominations
  • ArchivesSpace Technical Lead, ex officio
  • Chair of Users Advisory Council ex officio
  • Two-year renewable terms

Officers:

  • The Chair is elected by the Council and serves a one-year term.

Current Sub-teams

  • Bug Wranglers
  • Code Committers oversight
  • Integrations
  • Migration
  • Technical documentation
  • Development Prioritization (cross-council with Users Advisory Council)
  • Testing (cross-council with Users Advisory Council)

Sub-teams are constituted by the council according to the needs of the ArchivesSpace program.  Council members volunteer to serve on one or more sub-teams.

Meetings & Communication Strategies:

  • Six times per year virtually
  • One in-person meeting per year at the annual Code4Lib meeting, as circumstances permit
  • One in-person meeting at the annual SAA meeting, as circumstances permit

ArchivesSpace Technical Advisory Council—Roster for FY2017/18

Appointee Organization Membership Level

Term

Megan Blair St. Edward's University Small July 2017-June 2019
Ed Busch Michigan State University Very Large July 2016-June 2018*
Terry Catapano

University of California Berkeley

Very Large July 2017-June 2019*
Mark Cooper LYRASIS Registered Service Provider July 2016-June 2018*
Max Eckard, Chair University of Michigan Very Large July 2017-June 2019*
Bobbi Fox Harvard University Very Large July 2017-June 2019
Patrick Galligan Rockefeller Archives Center Very Small July 2017-June 2019*
Scott Hanrath University of Kansas Very Large July 2016-June 2018*
Maggie Hughes UCLA Very Large July 2017-June 2019
Jason Loeffler American Academy in Rome Very Small July 2017-June 2019*
Rachel Maderik Virginia Military Institute Small July 2016-June 2018*
Julia McGinnis California University of Pennsylvania Medium July 2017-June 2019
Cory Nimer Brigham Young University Large July 2016-June 2018*
Dallas Pillen University Very Large July 2017-June 2019
Terry Reese The Ohio State University Very Large July 2016-June 2018*
Kari Smith Massachusetts Institute of Technology Very Large July 2016-June 2018*
Dustin Stokes Atlas Systems Registered Service Provider December 2016-June 2018
Trevor Thornton North Carolina State University Very Large July 2017-June 2019
       

Ex Officio members:

Suzanne Stasiulatis, Chair, ArchivesSpace User Advisory Council

Peter Carini, ArchivesSpace Governance Board

Laney McGlohon, ArchivesSpace Technical Lead

*An asterisk indicates that a member has served a previous term on TAC.