GOVERNANCE BOARD & COUNCILS

 

The ArchivesSpace governance model is built on the principles of maintaining a high level of community engagement and fostering an active and responsive development community. It is designed to provide opportunities for all levels of membership to participate in and provide guidance for the development of the ArchivesSpace application over time. Representatives from all types and sizes of member archives are eligible to serve on the Governance Board and the Advisory Councils.

Governance Board

Users Advisory Council

Technical Advisory Council

The ArchivesSpace Governance Board

The purpose of the ArchivesSpace Governance Board is to advise LYRASIS, the ArchivesSpace organizational home, on the ongoing development and support of ArchivesSpace, through the review and prioritization of the software development, technical infrastructure and user support roadmaps, and to meet the needs of a broad and diverse spectrum of archival institutions in a balanced and equitable manner.

Board Membership

The ArchivesSpace organization is governed by a 12-member Governance Board, composed of five elected members, plus one member from each of the project partner institutions (NYU, UCSD, and UIUC) and one member from the LYRASIS senior management team. The ArchivesSpace Program Manager, the LYRASIS director with responsibility for overseeing ArchivesSpace operations, and one member of the LYRASIS Board serve as ex officio members.

Eligibility

Eligibility to serve on the Board shall be restricted to paying members, in good standing. Board positions representing the ArchivesSpace membership categories will be elected by the membership in annual June elections.

The Nominating Committee will identify a slate of candidates for the membership categories to be represented on the Board. The Nominating Committee will be appointed by the Governance Board and will consist of nine members: Chair of the Governance Board or designee; Chair of the Technical Advisory Council; Chair of the Users Advisory Council; five members-at-large representing the five ArchivesSpace membership levels; and the ArchivesSpace Program Manager (ex officio).

Terms 

Terms for the Board members are for two years, initially with staggered terms, renewable one time via re-election. Terms begin July 1 of each year and end June 30 of the appropriate year. After two terms, Board members may be elected to serve again following at least a one-year hiatus.

Officers

The Chair shall be elected by the Board. Other officers will be defined when necessary and also be elected by the Board.  The Officers will also be responsible for delegating nominations and other functional activities that need to be performed by the Board.

Meetings 

Board business will be conducted through an annual in-person meeting and quarterly conference calls. Travel will be at each Board member’s expense.

Governance Board Roster

Thomas Adams
Systems & Digital Project Developer, Cold Spring Harbor Laboratory
Very Small membership level, first two-year term ending June 2017

Christian Dupont
Burns Librarian and Associate University Librarian for Special Collections, Boston College
Large membership level, first two-year term ending June 2017

Gerald (Jay) Gaidmore
Marian and Alan McLeod Director of Special Collections, College of William & Mary
Medium membership level, second two-year term ending June 2017

Heather Heckman
Head of Collection Management, Pennsylvania State Archives
Small membership level, first two-year term ending June 2018

Audra Eagle Yun
Head of Special Collections & Archives, University of California, Irvine
Very large membership level, first two-year term ending June 2018

The additional Governance Board members include:

Carol Mandel
Dean, Division of the Libraries at New York University
Project Partner

Robert Miller
CEO, LYRASIS

Brian Schottlaender
The Audrey Geisel University Librarian at the University of California, San Diego
Project Partner

John P. Wilkin
Juanita J. and Robert E. Simpson Dean of Libraries and University Librarian, University of Illinois at Urbana-Champaign
Project Partner

Ex officio Governance Board members include:

Laurie Arp
Director of Collections and Community Supported Software
LYRASIS Representative

Gregor Trinkaus-Randall
Preservation Specialist, Massachusetts Board of Library Commissioners
LYRASIS Board of Trustees representative

Christine Di Bella
ArchivesSpace Program Manager

Users Advisory Council

The Users Advisory Council is a Governance group, whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design, the council will include several members from each level of membership to ensure that ongoing development represents the needs of all members.

Purpose:

  • Receive, suggest, discuss and vote on ideas for software enhancements which are forwarded to Board.
  • Maintain liaison with archives communities in SAA, ALA, AAM, AASLH, DLF and other relevant professional groups, in particular the SAA AT/Archon Roundtable.
  • Advise LYRASIS on the design and delivery of services, such as help desk processes, technical support, documentation, training, migration, hosting, etc.

Membership:

  • No more than 17 members, no more than two from each membership
  • Appointed by ArchivesSpace Board from membership and existing council member nominations
  • ArchivesSpace Program Manager (development roadmaps, marketing, etc.) ex officio
  • Chair of Technology Advisory Council ex officio
  • Two-year renewable terms

Officers:

  • Chair—one-year term, elected Council members

Current sub-teams

  • Reports definitions
  • User documentation
  • Prioritization (cross-council with Technical Advisory Council)
  • Testing (cross-council with Technical Advisory Council)

Sub-teams are constituted by the council according to the needs of the ArchivesSpace program.  Council members volunteer to serve on one or more sub-teams.

Meetings & Communication Strategies:

  • Three times per year virtually
  • One in-person meeting per year at the annual SAA annual meeting

Organizes annual open user forums (with support from LYRASIS) at these professional venues:  SAA, ALA, AAM, AASLH, DLF and others as needed (may consider initiating an ArchivesSpace Roundtable at these professional organizations).

ArchivesSpace Users Advisory Council — Roster for FY2016/17

Appointee Organization Membership Level Term
Brenda Burk Clemson University Large July 2015-June 2017
Gordon Daines, Chair Brigham Young University Large July 2015-June 2017*
Nancy Enneking Getty Research Institute Large July 2015-June 2017*
Linda Hocking Litchfield Historical Society Very Small July 2015-June 2017*
Jasmine Jones Smith College Small July 2016-June 2018
Miloche Kottman University of Kansas Very Large July 2016-June 2018*
Robert Lay University of North Texas Large July 2015-June 2018
Jason Loeffler American Academy in Rome Very Small July 2015-June 2017
Sue Luftschein University of Southern California Very Large July 2015-June 2018
Carolyn Runyon University of Tennessee at Chattanooga Medium July 2016-June 2018*
Suzanne Stasiulatis Pennsylvania Historical and Museum Commission Small July 2016-June 2018
Lydia Tang Michigan State University Very Large December 2016-June 2018
 Nikki Lynn Thomas University of North Carolina, Charlotte Medium July 2013-June 2017
Jamie Weeks Weber State University Small July 2016-June 2018
John Zarrillo Brooklyn Historical Society Small December 2016-June 2018
 

Ex Officio members:

Sally Vermaaten, Chair, Technical Advisory Council

Thomas Adams, ArchivesSpace Governance Board

Christine Di Bella, ArchivesSpace Program Manager

*An asterisk indicates that a member has served a previous term on UAC.

Technical Advisory Council

The Technical Advisory Council is a Governance group, whose members are appointed by the Governance Board from nominations. This council provides essential community engagement and investment. By design, the council will include several members from each level of membership to ensure that ongoing development represents the needs of all members.

Purpose:

  • Provide overall technical guidance and review external contributions to the code base.
  • Review functional enhancements and priorities identified by the Users’ Advisory Council.
  • Work with LYRASIS to communicate development needs to the community development forum
  • Designate code committers based on nominations from the community and evidence of quality code.
  • Develop guidelines for review and testing of all external code contributions before the code is added to the software code base.

Membership:

  • 17 members maximum; no more than three from each membership category;
  • Appointed by ArchivesSpace Board from membership and existing council member nominations
  • LYRASIS ex officio --programmer--lead for code committers; organizes technical roadmap and committer meetings;
  • Chair of Users Advisory Council ex officio
  • Two-year renewable terms

Officers:

  • The Chair is elected by the Council and serves a one-year term.

Current Sub-teams

  • Bug Wranglers
  • Code Committers oversight
  • Integrations
  • Migration
  • Technical documentation
  • Development Prioritization (cross-council with Users Advisory Council)
  • Testing (cross-council with Users Advisory Council)

Sub-teams are constituted by the council according to the needs of the ArchivesSpace program.  Council members volunteer to serve on one or more sub-teams.

Meetings & Communication Strategies:

  • Three times per year virtually
  • One in-person meeting per year at the annual Code4Lib meetng
  • With potential for an in-person meeting at the annual SAA meeting

ArchivesSpace Technical Advisory Council—Roster for FY2016/17

Appointee Organization Membership Level

Term

Ed Busch Michigan State University Very Large July 2016-June 2018*
Terry Catapano Columbia University Very Large July 2015-June 2017
Ann Cooper College of William and Mary Medium July 2015-June 2017
Mark Cooper LYRASIS Registered Service Provider July 2016-June 2018*
Esme Cowles Princeton University Very Large July 2015-June 2017*
Max Eckard University of Michigan Very Large July 2015-June 2017
Patrick Galligan Rockefeller Archives Center Very Small July 2015-June 2017
Scott Hanrath University of Kansas Very Large July 2016-June 2018*
Noah Huffman Duke University Very Large July 2015-June 2017
Rachel Maderik Virginia Military Institute Small July 2016-June 2018*
Cory Nimer Brigham Young University Large July 2016-June 2018*
Chris Prom University of Illinois Urbana Champaign Very Large July 2015-June 2017*
Terry Reese The Ohio State University Very Large July 2016-June 2018*
Kari Smith Massachusetts Institute of Technology Very Large July 2016-June 2018*
Dustin Stokes Atlas Systems Registered Service Provider December 2016-June 2018
Phillip Suda Boeing Corp. N/A July 2015-June 2017
Michael Vandermillen Harvard University Very Large July 2015-June 2017*
 Sally Vermaaten, Chair New York University Very Large  July 2015-June 2017
Ex Officio members:

Gordon Daines, Chair, ArchivesSpace User Advisory Council

Gerald (Jay) Gaidmore, ArchivesSpace Governance Board

Christine Di Bella, ArchivesSpace Program Manager

*An asterisk indicates that a member has served a previous term on TAC.