January 2018 Update

Happy New Year! We’re excited to launch off the year with a warm welcome to our new DevOps Specialist! And mark your calendars — we have a queue of webinars coming up early this year. New stories are up on the blog, and our demo videos are now updated to ArchivesSpace v2.2.2! Read on for more news!

Development: Deadline for Pull Requests

ArchivesSpace recently announced that starting with the January 2018 release we’ve set deadlines for submitting pull requests to be considered for the next release. Submitting a pull request by the deadline does not guarantee that it will go into the next release, but it will help ensure that we have adequate time to review and test it before potentially putting it into a release. In general, the pull request deadline is the third Friday of a month in which a release is scheduled, with occasional exceptions when a release is intended to come out earlier in the month.

Just a reminder that the deadline by which a pull request needs to be submitted for consideration for the January 2018 release is January 19. Please submit any pull requests no later than the end of your day on January 19. Pull requests submitted after January 19 will be considered for a future release.

If you have any questions, please get in touch. Thanks so much for your contributions and your help in making ArchivesSpace better!

Upcoming Releases

Curious about what’s to come in future releases? Check out the roadmap: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/18710568/Roadmap

Welcome, LYRASIS’s DevOps Specialist, Lora Woodford!

LYRASIS, the organizational home for ArchivesSpace, is pleased to announce that Lora Woodford will be joining us as our DevOps Specialist, working closely with the ArchivesSpace team on activities to better support ArchivesSpace users and improve the application.

As DevOps Specialist, Lora will be based in LYRASIS’ Digital Technology Services department and participate in a range of technical support and development activities for ArchivesSpace, including responding to support tickets and writing code to fix bugs in the application. Through June 2018, her focus will be exclusively on ArchivesSpace. Beginning in July she will continue to be heavily involved with ArchivesSpace, but will also provide assistance with other closely aligned programs and services supported by Digital Technology Services, including Islandora and CollectionSpace.

LYRASIS serves as the organizational home for ArchivesSpace, providing resources and services to help grow, support and amplify the community contributions. These include staff, technology, financial services and logistics support.

Lora’s first day will be January 29. She will continue to be based in Baltimore, but will become an even more active presence in the ArchivesSpace community as she represents ArchivesSpace and LYRASIS in various online and in person venues.

The full announcement is available here: http://archivesspace.org/welcome-lyrasis-new-devops-specialist-lora-woodford/.

Please join us in welcoming Lora Woodford to the LYRASIS team!

Demo Videos

A guided tour of ArchivesSpace version 2.2.2 is available through a new series of demo videos. These videos provide an overview of the major features and functions of the application: http://archivesspace.org/application/demo/

This series of videos shows all the major functionalities for the staff and public interfaces. The demo videos may be watched in the order presented, or select the video most relevant to your user perspective:

  • Overview of Features in ArchivesSpace
  • Staff Interface Demo: Managing the Application
  • Staff Interface Demo: Managing & Describing Records
  • ArchivesSpace Public User Interface Demo

Please feel free to share these with anyone who is interested in learning more about ArchivesSpace.

Open Members Call on Zoom! February 21, 2-3pm ET (11-noon PT)

Please save the date for our next informal community Zoom call coming up on February 21 at 2-3pm ET (11-noon PT). This is an opportunity to hear updates from each other and encourage group discussion. You will be able to join by either computer or phone. This is a space surface news, ideas, and challenges. This might be an especially good chance to talk about non-technical questions or ideas that you weren’t quite sure about posting on the Users Group listserv but really would like help with from us or your peers.

An announcement with call in details will be sent out shortly. It will include a pre-survey to generate discussion topics prior to the call. Please email Kim at christine.kim@lyrasis.org if you have any questions. We look forward to “seeing” you there!

Webinar on the ArchivesSpace Technology & Development Roadmap: Recording Available

Thanks to all who joined our webinar on the ArchivesSpace Technology & Development Roadmap. For those who were unable to make it, the webinar has been recorded and is available here: http://archivesspace.org/recording-and-slides-for-aspace-roadmap-webinar/

Special thanks to our presenter, Christine Di Bella (Program Manager, ArchivesSpace).

Save the date for upcoming web events! Formal announcements to follow.
  • Open Members Call on Zoom! [February 21, 2-3pm ET / 11-noon PT]
  • Webinar: Assessments Module Overview & Implementation  [March 2, 1-2pm ET / 10-11am PT]
  • Webinar: A Bug’s Life: From JIRA to Fix [April 11, 1-2pm ET / 10-11am PT]
  • Webinar: A History of the Finding Aid [May 16, 1-2pm ET, 10-11am PT]

ArchivesSpace Advanced Skills Workshop Development Survey

The ArchivesSpace Training Corps is developing advanced skills workshops and requests your help to explore potential topics to include.

When you have a moment, please share your ideas through this survey: https://goo.gl/forms/Lsx9xAG3CBQQzg5J3

Open ended questions are included. Please feel free to include any type of content you feel would benefit someone who would like to get more out of ArchivesSpace, or any type of training or skills you would like to expand on yourself.

Training topics currently available are listed on our website: http://archivesspace.org/using-archivesspace/training-and-consultations/

We are accepting responses until January 31st. Please email Kim at christine.kim@lyrasis.org if you have any questions.

Boston Regional Forum: Call for Working Group Volunteers

We are happy to announce the first regional forum will be coming to the Boston area on May 3, 2018 at Tufts University.

We have been looking forward to offering regional forums for the ArchivesSpace community. We envision these forums as opportunities for our diverse ArchivesSpace members to meet up more locally to share and learn from each other through workshops, focused discussion sessions, and presentations.

We would love for the content to be shaped by the community. This working group will focus on identifying program content, connecting with presenters, and suggesting local arrangements. Additionally, other potential tasks will include hands-on assistance during the forum such as running the registration table and taking notes. The program team will take care of any details concerning cost and logistics.

If you (or you know someone interested) would like to join the working group to plan the ArchivesSpace Regional Forum in Boston, feel free to email Kim at christine.kim@lyrasis.org by January 31st. Please let me know if you have any questions, and thank you for considering.

New Stories on the Blog

We have new stories posted on the blog! In User Insights, Amber J. D’Ambrosio (Processing Archivist & Records Manager, Willamette University) shares on her experience migrating and cleaning up data. In All About Community, Lydia Tang (Special Collections Archivist-Librarian, Michigan State University) reflects on her recent experience leading a large team of volunteers focused on drafting recommendations for the Staff Interface Enhancement Working Group.

  • User Insights is a blog series that highlights diverse perspectives and experiences of ArchivesSpace users to enrich our entire community through shared stories, strategies, and lessons learned.
  • All About Community is a blog series that highlights the many teams and groups that contribute to the growth and development of ArchivesSpace.

We would love to include your ArchivesSpace stories on the blog! If you would like to contribute, please email Kim at christine.kim@lyrasis.org.

Membership Update

We are excited to welcome our newest members to our community! Our new members since December 21 include:

  • Institute of American Indian Arts Archives (Santa Fe, NM)
  • Maryland Institute College of Art (Baltimore, MD)
  • Richard Diebenkorn Foundation (Berkeley, CA)
  • Wheaton College (Wheaton, IL)

As of January 19, we have 349 General members, 19 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome@lyrasis.org for more information.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Tools roundtable listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

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