MISSION & HISTORY
ArchivesSpace is the next-generation web-based archives information management system, designed by archivists and supported by diverse archival repositories.
ArchivesSpace is an open source, web application for managing archives information. The application is designed to support core functions in archives administration such as accessioning; description and arrangement of processed materials including analog, hybrid, and born-digital content; management of authorities (agents and subjects) and rights; and reference service. The application supports collection management through collection management records, tracking of events, and a growing number of administrative reports. The application also functions as a metadata authoring tool, enabling the generation of EAD, MARCXML, MODS, Dublin Core, and METS formatted data.
ArchivesSpace is a program with a current staff of 3 FTE, a community of over 300 members, and three administrative groups—a Governance Board (elected), a Technical Advisory Council (appointed), and an Users Advisory Council (appointed)—and published Bylaws. LYRASIS is the organizational home for ArchivesSpace.
ArchivesSpace dates from June 2009 when representatives of New York University, the University of Illinois Urbana-Champaign, the University of California San Diego, and the Andrew W. Mellon Foundation agreed to integrate the Archivists' Toolkit and Archon into a single application in order to increase overall functionality within a single application and to optimize sustainability of the application. The Andrew W. Mellon Foundation provided generous funding for the first two phases of the ArchivesSpace program. A planning phase ran from January 2010 to June 2011, during which functional specifications were drafted, a business plan was formulated, and an organizational home was secured. A development phase ran from July 2011 to September 2013, culminating in the release of ArchivesSpace 1.0 on September 30, 2013.
ArchivesSpace continues to evolve and grow as an application and as a community. There have been over a dozen releases of the ArchivesSpace application since the 1.0 release, all of which have served to both advance the integration of the Archivists' Toolkit and Archon and to introduce new functionality not present in either of those precursor applications.
New York University Library, University of California San Diego Library, and University of Illinois Urbana-Champaign Library agree to merge Archivists’ Toolkit (AT) and Archon archives information management applications. Andrew W. Mellon offers funding to support the endeavor.
September 30, 2009
AT and Archon stop development but continue user support and fixing of reported bugs
October 2009 - December 2009
High-level functional requirements established
Name of ArchivesSpace adopted for product derived from the integration of AT and Archon
Funding for project planning phase by Andrew W. Mellon Foundation
January 2010 - June 2011
Business modeling and planning
January 2010 - June 2012
Functional specifications drafted and vetted by community
Technical architecture report issued
Funding for project design and implementation phase awarded by Andrew W. Mellon Foundation
ArchivesSpace teams formed; Technical Architect and Development Manager hired
Community update at Archivists’ Toolkit/Archon Roundtable Meeting at SAA
August 2011 - June 2012
Development planning and analysis
September - October 2011
Requests for proposals for software development distributed
Technical planning meeting at UC San Diego
LYRASIS identified as organizational home
Software development vendor selected
Functional specifications finalized
Hudson Molonglo awarded development sub-contract
July 2012 - July 2013
Usability and build/release testing begins
September 2012 - October 2013
Testing of tools and resources for migrating AT and Archon implementations
Launch marketing, communication and outreach plan
Begin drafting user documentation
Plan AT and Archon migration services
Operational support plan identified and selected
April 2013 - July 2013
ArchivesSpace Charter Membership drive
Beta testing and rollout started
ArchivesSpace Program Manager hired
July 2013 - August 2013
Development of XSLT stylesheets
54 Charter Members enrolled
Enrollment of general members begins
AT and Archon stop providing user support and bug fixing. Code, documents, and websites remain accessible
ArchivesSpace Mellon-funded development project concludes
ArchivesSpace version 1.0 released
ArchivesSpace Board of Trustees elected
Funding to support transition process awarded by Andrew W. Mellon Foundation
Development part of the Mellon-funded transition grant commences
Archivists' Toolkit to ArchivesSpace migration tool released to Charter members
ArchivesSpace Developer hired
Board of Trustees approves new member category for Educational Programs teaching ArchivesSpace application
ArchivesSpace surpasses 100 members
Appointments made to ArchivesSpace Technical and User Advisory councils
Archon to ArchivesSpace migration tool released to Charter Members
Archivists' Toolkit to ArchivesSpace migration tool released to all ArchivesSpace members
ArchivesSpace versions 1.0.7 and 22.214.171.124 released
ArchivesSpace versoin 1.0.9 released
First group ArchivesSpace training session offered
ArchivesSpace version 1.1.0 released
ArchivesSpace versions 1.1.1 and 1.1.2 released
Additional ArchivesSpace Developer hired
ArchivesSpace version 1.2.0 released
ArchivesSpace surpasses 200 members
ArchivesSpace Community Outreach and Support Manager hired
First round of development prioritization voting is opened to members.
ArchivesSpace 1.3.0 released.
First ArchivesSpace Members Forum held in conjunction with the Society of American Archivists annual conference in Cleveland, Ohio.
ArchivesSpace 1.4.0 released
ArchivesSpace 1.4.1 and 1.4.2 released.
ArchivesSpace surpasses 250 members.
Refactored Archon migration tool released.
Keystone Library Network enrolls as a Registered Service Provider.
Atlas Systems enrolls as a Registered Service Provider.
ArchivesSpace trainer corps works with Registered Service Provider Keystone Library Network to provide Basics and Digital Objects training via webinar. Recordings from the sessions are subsequently made available to all ArchivesSpace members.
ArchivesSpace 1.5.0 and 1.5.1 released.
Second annual ArchivesSpace Member Forum held at the Robert W. Woodruff Library of member institution Atlanta University Center, in conjunction with the Society of American Archivists annual conference in Atlanta, Georgia.
ArchivesSpace surpasses 300 members.
Development partnership with Hudson Molonglo announced.
ArchivesSpace 1.5.2 released.
Technical Lead hired (to begin in January 2017).